Track Your Expenses 25% Faster
Digitize Receipts and Get Organized
Yup, digitize is just a fancy way to say snap photos of receipts to turn them into expenses. So when tax time rolls around ditch the receipt shoebox in favor of a FreshBooks Expense Report.
Automated Expense Tracking
Manual expensing takes forever. For fast expense import, automate it by connecting your bank or credit card to FreshBooks. The result? Mistake-free, organized, and up-to-date expenses.
Expense Categories Help You Target Your Spending
Expense categories make it easy to organize expenses to see where you can curb spending and save. And with everything organized, tax time and audits won’t phase you.
Rebill Clients to Improve Cash Flow
Forget to rebill an expense? Doing so can hurt your cash flow. FreshBooks automatically adds them to invoices and allows for markups, so you won’t miss out on what you’re owed.
Automated Expense Tracking, AnywhereTry Expense Tracking
International Expense Tracking
Easily track expenses in multiple currencies
Automatically categorize and log expenses
Assign recurring expenses to categories for easy billing
Have Lots of Clients and Want to Save Even More?
Our FreshBooks Select Plan could be the solution for you, saving you time and money.
The Select Plan includes:
- A dedicated account manager to train your team and migrate your books from other platforms
- Access to lower credit card fees and transaction rates
- 2 free team member accounts
Expense Resources to Support Your Business
Your Complete Guide to Reimbursable Expenses
Why You Should Track Your Business Expenses Daily
Speed up Your Day With Automatic Expense Import in FreshBooks
Get a newsletter that helps you think differently about your business
Frequently Asked Questions
Does FreshBooks Track Mileage Too?
Yes! In our mobile app, you can automatically track mileage and categorize each trip as either a business or personal trip. Once you categorize a business trip, it will be counted towards your tax deductions or for reimbursement as an expense. Our app even estimates how much you can expect as a deduction at tax time. So, if you drive in your vehicle for work, your expenses include mileage, and just like other expenses, every mile is tax-deductible. Tax-deductible means, every mile or kilometre can be used to lower your taxable income. You can also get your whole team on board with mileage tracking in the app. Each team member can easily use the FreshBooks app to track and report mileage. Read more here:
And while you’re at it, don’t forget to track all the variable expenses associated with your vehicle such as gas, repairs, and maintenance.
Can I Import My Expenses From a File or Automatically Track Them?
You can import expenses by uploading a CSV file as well as having FreshBooks automatically track them by connecting your bank or credit card accounts.
If you want to import your expenses in bulk with a CSV file, you just need to ensure your file is populated with the necessary fields, and then select “Import Expenses from a File” from the “More Actions” button in the Expenses section of your FreshBooks account.
You can also connect your bank account to your FreshBooks account to automatically track your expenses. You can read more about how to connect your bank here.
I Paid for Something on Behalf of My Client. Is It Easy to Charge That Expense Back to Them?
Yes! This process is called “rebilling” expenses. Whether you paid in cash, with a credit card, a debit card or any other way, FreshBooks automatically shows you any business expenses you’ve incurred for each client and lets you add them to any invoice in just a few clicks. You can assign expenses to a client or project when they’re incurred, and then you can mark these expenses as billable so that your client will be invoiced for them later.
The financial costs of not rebelling expenses can add up, so making it easy to do each month will help your cash flow and with healthier finances.
Does FreshBooks Have Any Reports That I Can Use to See How Much I've Spent? Can I Use That When I File My Taxes?
FreshBooks has reports that show all the money flowing in and out of your business, so you know exactly where you stand. There’s even a dedicated Expense Report that shows the details of your expenses, when you paid for them, and how you categorized them. Applicable taxes are included in these reports as well. You can find your Expense Report In the Reports section of your FreshBooks account, under “Invoice & Expense Reports”. You can use this report when you file your taxes to get a summary of your spending habits throughout the year.
Should I Categorize Both My Fixed and Variable Expenses?
It really doesn’t matter if you’re tracking fixed or variable expenses, it’s important to categorize all expenses so you can identify what areas of your business you might be overspending on. Categories also help you can maximize your deductions and credits at tax time.
FreshBooks provides default Expense categories and subcategories for you to choose from. You can categorize your expenses easily under Advertising, Car & Truck, Employee Benefits, Meals & Entertainment, and more. You can provide even more granularity to your reports by using subcategories.
You can also create custom subcategories that are specific to your business’ unique needs and expenses. You can create custom subcategories while editing a business Expense.